Administrative services

There are four different groups of administrative services to support Idiap's core missions.

Under the supervision of the deputy director, François Foglia, and financial manager, Christophe Rossa, administrative activities encompass accounting, communications, human resources, legal, program management, secretariat and technology transfer. They are the glue between research groups, our partners and visitors.

 

Accounting, secretariat & human resources

Members of this team are not only your usual first point of contact at Idiap, but they also provide a core support to our researchers and employees. Their services include support for work permits and contracts, social insurances, allowances, work certificates, travel requests, Idiap’s housing... They also manage Idiap's library. Accounting provides daily financial services, but also contribute to Idiap's strategic planing. They are responsible for the institute's financial report and provide key figures for research projects reporting.

 

BOVIO, Elisa
(Program Manager)


COPPEY, Laura
(Administrative Assistant)


MEIER, Sylvie
(Office and HR Senior Administrator)


OGAY, Yana
(Apprentice)
- website


ROSSA, Christophe
(Financial Manager)



Marketing, communications & public relations

Members of this team reinforce the link between Idiap's community and the various audiences. They manage several institute's communications tools, ranging from website, social media to public reports and media relations.


BOURLARD, Maxime
(Communication, Public Relations & Marketing)


FILIPPOV, Nicolas
(Communication, Public Relations & Marketing)


SPANO, Vincent
(Webmaster)
- website



Program management

Members of this team are providing an essential support to our researchers to plan, submit and manage research projects on the administrative level. The team is responsible to run and maintain the related database and to provide statistical insights to Idiap's research projects. They also provide services in relation with event management.

 

BOVIO, Elisa
(Program Manager)


DARIOLY, Justine
(Program Manager)
- website


HUGUENIN, Barbara
(Program Manager)


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Research projects range from international consortia, such as European H2020 program, to national programs like SNSF, NCCR, and and more specific funding, such as the Hasler Foundation. Program managers tasks can be described as follow:

Proposal submission

  • Familiarity with a wide range of submission platforms (EC participants Portal, mySNF etc.)
  • Completion of submission forms and required administrative information
  • Review of project guidelines and advice
  • Contact and coordination with external and internal projects partners

Contract management

  • Management of all contractual documents such as the preparation of the Grant and Consortium Agreement
  • Management of contract amendments

Financial management

  • Establishment and control of project budget
  • Management of consortium budgets (contact point for financial institutions, management of potential budget modifications etc.)
  • Financial reporting

Project management tools

  • Development and up-dating:
    • of project templates for the different funding programs
    • of the project generator for European Projects
  • Collaborative tools such as SVN

Reporting

  • Participation in the realization of progress and financial reports

Communication & dissemination

  • Organization of projects meetings
  • Creation and updating of content for project websites
  • Internal (consortium) and external communication

We would be happy to put the above-mentioned skills and tools at the service of your project. For further information on how we can help with managing your project, please contact Justine Darioly: +41 27 72 17 719.


Technology transfer & legal office

The team is composed of the technology transfer officer and the legal advisor. They are your privileged contacts for any tech transfer related matter.


DUMOULIN, Joel
(Technology Transfer Officer)
- website


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The technology transfer officer

  • is the contact point for companies interested in collaborating with Idiap,
  • presents Idiap and its activities to companies or institutions,
  • helps both researchers and companies for preparing industrial projects like for instance Innosuisse and The Ark projects,
  • manages Idiap’s patenting activities,
  • drafts and negotiates contracts with industrial, partners (research agreement for Innosuisse projects, service agreement, non-disclosure agreement, license agreement, etc.),
  • deals with intellectual property issues in close collaboration with the legal advisor,
  • helps Idiap’s spinoffs and startups to benefit from Idiap’s technologies,
  • and is in charge of the industrial relations in the scope of the Master AI.

Learn more...

The legal advisor

  • drafts and negotiates contracts with industrial, academic or institutional partners (research agreement, research agreement for Innosuisse projects, service agreement, non-disclosure agreement, license agreement, etc.),
  • manages the legal aspect of European projects (consortium agreement, etc.),
  • provides legal advice and assistance in various areas, particularly in data protection,
  • prepares/implements internal data protection policies, guidelines and procedures to address key requirements under Federal Act on Data Protection and General Data Protection Regulation (GDPR), in collaboration with data managers,
  • deals with intellectual property issues in close collaboration with the transfer technology officer,
  • participates in the implementation of an internal Ethics Committee,
  • undertakes a follow-up of the relationships between the startup/spinoff and Idiap,
  • and assists in handling Human Resources issues (employment contract, regulation staff, internal guidelines, etc.).

Former administrative staff members

Over the past 30 years, many people contributed to our institute's growth and prestige. We would like to thank them for their contributions to our reputation.

 

  • AYMON FOURNIER, Céline
  • CALABRETTA, Sergio
  • CRITTIN, Frank
  • DAL PONT, Pierre
  • DEVANTHERY, Valérie
  • DORSAZ, Antoine
  • ECOEUR, Christophe
  • FELLAY, Martina
  • FERREZ, Jean-Albert
  • FERREZ, Pierre
  • FREHNER, Corinne
  • GREGG, Edward
  • JAIMES, Alejandro (Alex)
  • MIAUTON, Léonore
  • MICHELOUD, Sandra
  • MONAY, Florent
  • REY, Stéphane
  • ROBYR, Nancy-Lara
  • RODRIGUEZ, Yann
  • ROUSSEAU, Nadine
  • SALAMIN, Hugues (Eric)
  • SALVATORE, Brianna
  • SCHULZ, Joanne